Booth Presentation

We  strive for a Renaissance-era village feel. The article about booth presentation should help with booth structure, signage, and displays.

Avoid plastic, metal, or modern elements; contact the Vendor Coordinator for queries.
Read the booth design article for valuable insights. We do not approve of simple pop-ups without any effort to make them look period. This could result in your being rejected.

General Guidelines:

Booth exteriors are ideally made from aged wood, lattice, shingles, canvas, or natural fiber fabrics.
New wood should appear weathered; plastic shade covers are disguised with acceptable materials.
Fabric colors in muted tones from natural dyes; earth tones, wine, yellow, blue, and green are accepted.
Only acceptable patterns: stripes, herringbone, plaids, or tapestry.
Tables and chairs (except all-wood period styles) must be covered with period fabric.

Strongly recommend shade covers; the festival site is sunny.
No radios or televisions during operating hours; quiet period music allowed.
No electricity (except for food vendors); generators are allowed only for food vendors with prior approval and after-hours use with HR approval.
Sidewalls are not required, but back walls are necessary to mask backstage areas; fire retardant treatment is required.

Displays and Signage:

No plastic or pegboard displays; discourage wire racks.
Exterior displays visible from the street must be made from natural materials.
Signage from wood, cloth, clay, or other natural materials; no paper signs (except price tags).
Umbrellas made of natural fibers with wooden poles are allowed; others with plastic, printed designs, polyester fringe, metal poles, or struts are not acceptable.

Storage:

Include backstage space in your paid booth layout to guarantee space. Do not assume that you will have this space unless paid.
Store all booth paraphernalia inside the booth and cover it appropriately.

Costuming:

All booth personnel must be fully costumed in Renaissance garb during Festival hours.
Female hair covered with a hat; Import and Mystic booths may wear appropriate ethnic costuming from import-approved geographic regions.
No modern apparel during Festival hours, including sunglasses, baseball caps, T-shirts, shorts, Levis, etc.

The booth owner is responsible for staff costuming; immediate action is required for inappropriately costumed staff.

Booth Fees:

Fees are determined by space size and product/activity and are all-inclusive. This includes all items placed inside or outside the booth, including the back area. Side selling areas, ropes, and stakes must fit into the space you select.

No changes are permitted once CCRF/HR assigns booth space unless authorized by the vendor coordinator.

Straw Bale Rental:

Available for vendor use during the event for a rental fee of $10 per bale.
Straw bales are delivered on the Friday before the event; broken bales require an additional $15 fee.

Mandatory Fees:

$50 fee for operating within the City of San Luis Obispo (SLO); include it in your application.
All vendors must fill out, sign, and keep a San Luis Obispo City Fire Department Special Event permit in their booth during the entire event.
Available online and at check-in.

Wrist Bands/Gate List:

Vendors receive wristbands at check-in.
Booth employees without wristbands pay to enter and must go to their booth to obtain a band.
Passes in excess of the allotted amount cost $5 each.
Gate list is included in each application; specify minor children.